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Health and safety policy

  1. We are committed to providing for the health, safety and welfare of all employees, staff, suppliers, learners and visitors and to maintaining standards at least equal to the best practice.
  2. We will observe the Health and Safety at work Act 1974 and all relevant regulations and codes of practice made under it from time to time. We will take into account any recommendations made by the Health and Safety Executive.
  3. We will conduct our undertaking in such a way as to ensure, so far as it is reasonable & practical, that customers, learners and other visitors are not exposed to risks to health and safety. Where such risks exist information will be provided and all reasonably practical steps will be taken to bring this to the attention of its employees.
  4. The above policy needs the full co-operation of all employees who are legally obliged to give all possible assistance aimed at it’s successful implementation, to take reasonable care for their own safety and that of others. In order to achieve this end, every employee must:
  • Comply with and safety instructions and directions issued by us;
  • Take reasonable care for their health and safety and the health and safety of other persons (eg: other employees, contractors, workmen etc ) who may be affected by their acts or omissions at work, by observing safety rules which are applicable to them;
  • Co-operate with us to ensure that the aims of the Health and Safety Policy are achieved and any duty or requirement imposed on us by or under any of the relevant statutory provisions is complied with;
  • Report and co-operate in the investigation of all accidents or incidents that have led or may lead to injury;
  • Use equipment or protective clothing provided in accordance with the training they have received;
  • Report any potential risk or hazard or malfunction of equipment to the appropriate authority;
  • Make no attempt to dismantle, repair or service machinery without instruction unless competent and authorised to do so;
  • Any failure by an employee to comply with any aspect of our health and safety procedures, rules or duties specifically assigned to the employee with regard to health and safety will be regarded as misconduct and will be dealt with under the disciplinary procedure.

Apprenticeships

Health and Safety – Apprenticeship Policy

1. AIM
To define procedures for The Provider staff, learners and work placement providers involved in the arrangement of Apprenticeship/practical training.
To ensure that Health, Safety and Welfare requirements are met.
To ensure that the arrangements for Apprenticeship meet the specific criteria of awarding bodies/funders where appropriate.

2. OBJECTIVES
To maintain a central database of work placement providers.
To identify specific programmes where Apprenticeship placements are mandatory in order for learners to obtain their qualifications.
To assess the suitability of each work placement and ensure that Health & Safety Standards (HASS) are met.
To ensure that the Safeguarding Children and Vulnerable Adults Policy is adhered to.
To match learners with suitable placements.
To ensure that learners, work placement providers, tutors/assessors are fully briefed on Apprenticeship procedures.
To monitor and evaluate the quality of the Apprenticeship programme.

3. POLICY
Resolve is committed to providing its learners appropriate opportunities to engage in Apprenticeship in order to support a high quality learning experience. Resolve is equally committed to ensuring the health, safety and welfare of all learners. This is especially important when they are engaged in Apprenticeship activities with employers or voluntary organisations. All placement providers are required to comply with Health & Safety Standards as defined by the Skills Funding Agency, Resolve’s Safeguarding and Vulnerable Adults Policy and Resolve’s Health, Safety and Welfare Policy. Resolve will not put learners at risk by placing them in work situations where standards are not satisfactory.

4. THE 5 OUTCOMES
Resolve aims to extend The 5 Outcomes into Apprenticeship activities. These activities will contribute to the learner:
• Being healthy;
• Staying safe;
• Enjoying & achieving;
• Making a positive contribution; and
• Achieving economic well-being.

5. ROLES AND RESPONSIBILITIES

Apprenticeship Organiser
• Find suitable placements.
• Follow procedures to arrange placements.
• Ensure Health & Safety Standards are met.
• Complete documentation required.
• Refer any problems or issues to line manager.

Assessor/Tutor
• Assist the Organiser/ Placement Officer in the preparation of learners for work experience.
• Produce learning objectives for each programme.
• Monitor learners during Apprenticeship and arrange placement visits.

HR Committee
• To include Apprenticeship in Resolve’s Health & Safety audit systems.
• Provide support & guidance to staff on Health & Safety issues.
• To ensure staff carrying out work placement Health & Safety checks are suitably trained to the correct standard.

Learners
• Attend preparation for Apprenticeship sessions , including Health and Safety training.
• Arrange an interview at least 2 weeks before the placement commences
• Return copies of Work Placement Agreement and HASS form to Organisation prior to placement
• NB Placements cannot proceed unless this documentation is returned.
• Treat employers’ records and working practices with confidentiality and respect.
• Comply with employer’s Health & Safety policy

6. PROCEDURE FOR HEALTH, SAFETY & WELFARE ASPECTS OF APPRENTICESHIP
This procedure applies to any Apprenticeship placement associated in any way with Resolve and its learners, including:
• Existing placement providers held on the Work Placement database
• New placements identified by Resolve staff
• Placements found by learners themselves
• Placements for learners in their family business
• Placements with voluntary organisations

The procedure is supported by resource packs for both learners and placement
providers.

7. PLACEMENT HEALTH & SAFETY CHECKS
All placement providers must comply with Health and Safety Standards (HASS) as defined by the Skills Funding Agency. Before learners are placed, all placement providers must be visited by a competent member of staff and HASS form completed. HASS form is recorded on Work Placement database & any action points are reviewed. HASS forms are monitored and updated in the time-scale appropriate to the occupational area, depending on the level of risk. Standard 10 must be completed for each individual learner to take into account any special needs or other circumstances, including any disability and/or medical/health condition.

8. PREPARATION OF LEARNERS
Learners must have Health, Safety & Welfare training and, where appropriate, should complete the Health & Safety unit for their curriculum area before undertaking work experience.
All learners must arrange an interview before the placement starts. Learners must complete a Work Placement Agreement form with the placement provider and an interview.

9. RESPONSIBILITIES OF THE PLACEMENT PROVIDER
All placement providers must comply with Health and Safety Standards (HASS) as defined by the Educations & Skills Funding Agency, as far as is reasonably practicable.

Information packs for providers include the following information:
• The Provider Mission Statement
• The Provider Safeguarding Children and Vulnerable Adults Policy
• Health & Safety Policy
• Induction for Learner on Work Placement checklist
• Prohibition and Restrictions for Learners
• General procedures
• Information for employers on the Skills Funding Agency health and safety
• Standards for learners
• A Pocket Guide to Supervising (SFA)
• Health & Safety Aide Memoir (SFA)
• Placement Providers (HSE)
• The Right Start (HSE)

Employers must undertake a young person’s risk assessment for learners who are under 18 and share it with the learner.
Employers must provide a thorough induction for learners, including health, safety and welfare.
Learners must have a nominated supervisor and arrangements should be in place for cover if the supervisor is absent.
Learners must be provided with all required protective clothing and equipment free of charge.
Learners must not be asked to operate machinery/equipment, undertake tasks or work in areas that are unsuitable for their age or level of experience.
Learner appraisal and quality questionnaire to be completed by employers at the end of each placement.

10. MONITORING OF LEARNERS ON APPRENTICESHIP

The level of monitoring may depend on a range of factors including:
• Awarding bodies’ requirements
• Length of placement:
• Ability of student and/or any special needs or other circumstances, including any disability and/or medical/health condition.

All visits should be arranged in advance by telephone & visiting staff should be known to the learner.
Visiting staff are responsible for recording monitoring visits and completing appropriate documentation, including quality questionnaire.
Any issues identified during monitoring must be addressed immediately.
If the learner is considered to be at risk for any reason, the placement must be terminated with immediate effect.
Learners complete a quality questionnaire on return to Resolve and any Health, Safety and Welfare issues are addressed by Apprenticeship Co-ordinator / Placement Officer
Apprenticeships Workplace health and safety check:
• Appropriately qualified person to carry out a health and safety check of the workplace and complete HASS form agreeing an action plan for any improvements/ changes if necessary.

• Where the apprentice has any special needs or other circumstances, including any disability and/or medical/health condition these must be taken into account in assessing risk.

• Employer must provide a copy of current employer’s liability insurance certificate.

• Workplace to be subject to an annual health and safety visit (or sooner if there is a significant change to the workplace).

Assessors will:
• Visit the apprentice in the workplace at least once every eight weeks.

• Check progress on any health and safety action plan in place.

• Report on any relevant health and safety issues/incidents since last visit.

• Report on any safeguarding issues that have arisen since last visit.

• Remove any apprentices from the workplace where there is significant and immediate risk.

Apprenticeship delivery staff/administrators will:
• Ensure that employers understand their obligations and responsibilities in relation to ensuring the health and safety and safeguarding of apprentices in their employ including adherence to relevant Resolve’s policies.

• Ensure that apprentices are aware of their rights and responsibilities with regard to their safety and well-being and that they know who they should contact if they have any concerns.

• Ensure that no apprenticeship is started until health and safety checks are satisfactorily completed.

• Record liability insurance renewal dates and request copies of new certificates on those dates.

• Monitor and evidence adherence to any agreed health and safety action plan.

• Respond appropriately to any issues raised by Assessor reports following workplace visits.

11. QUALITY MONITORING
Quality questionnaires completed by learners, employers and visiting Apprenticeship staff to be collated annually by organisers for each curriculum area & results circulated to Senior Management Team.
Programme reviews to include Apprenticeship where appropriate.

12. MONITORING AND REVIEW
The Directors have ultimate responsibility for this procedure and to this end will keep this overarching policy under review. Given the complexity of the issues contained within this Policy, however, it is to be expected that any staff responsible for individual procedures and aspects of the Policy will also monitor relevant aspects of its implementation and will advise the directors if changes need to be made to the Policy as a result. In any event, the Policy will be systematically reviewed at least every two years.